Home Team AdvantEdge Keller Williams is looking for an energetic, eager, team player to join our growing team as an:


EXECUTIVE ADMINISTRATIVE ASSISTANT

YOUR MULTI-FUNCTIONAL ADMINISTRATIVE ROLE WILL INCLUDE: 

MARKETING & PROSPECTING SUPPORT

Set up and conduct mail and email marketing campaigns

Write Ads

Set up Craig’s list ads (3x a week)

Daily blogs

Daily updates to facebook page

Upload and set up videos

Research marketing systems and implement

Return inquiries within 15 minutes and contact agent to follow up

Send Expired Listing letter

Assemble Buyers and Sellers folders/ mailings         

Invitation calls for open houses to consumers and/or agents

Prepare all mailings

Send gifts       

Answer phone calls

 

CUSTOMER & CLIENT SUPPORT

LISTING SUPPORT:

Arrange time for sign and information drop off & pick up

Prepare Home Highlights Guide

Process listings

Verify property information

  

TRANSACTION COORDINATION

Create transaction sheet and send to all parties

Send over all does to client’s attorney

Input all docs into eEdge loop

Set up/ get home inspection date and notify HTA agent

Ask for Purchase and Sale document, arrange execution and upload to eEdge

Follow up on commitment letter

Finalize Green Sheet

Prepare and send commission bill to client attorney and/or bank attorney

Purchase closing gift and mail to client after closing

Get HUD and upload to eEdge

Set up final walk through and notify agent

Update listing in MLS and close out the file

Sent client closing letter and feedback form

Send “ask for referral letter” to client

 

REAL ESTATE BUSINESS SUPPORT  

SELLER SUPPORT:

Update Listing Presentation

Prepare listing packets   

Set up appointment folders         

Create feature sheets

Set up listing on MLS/KWLS and link Zillow and Trulia

Create marketing on eEdge and eAgency sites

Send thank you note for presentation and set up a reminder to contact in a week

Contact clients weekly and accommodate their requests

Check MAPass feedback and call agents to request feedback

Set up client stats on Trulia and Zillow and any additional sites

Run marketing for properties and address inquiries

 

BUYER SUPPORT: 

Set files for buyer presentation

Set showing appointments

Follow up with co-op showings by sending buyer agent’s feedback

 

VARIOUS PROJECT ASSISTANCE

Bill vendors

Copy/fax/file and other administrative duties

Respond to appropriate emails

Update and create Websites

Blog posting

Social Media posting

Craigslist ads

Monthly Mailings

Newsletter