ADMINISTRATIVE SUPPORT JOB DESCRIPTION

MARKETING & PROSPECTING SUPPORT

Set up and conduct mail and email marketing campaigns

Write Ads

 Daily blogs

Daily face book face page

Upload and set up videos

Research marketing systems and implement

Return inquiries within 15 minutes and contact agent to follow up

Send Expired Listing letter

Assemble Buyers and Sellers folders/ mailings

Invitation calls to open house to consumers or agents

Prepare all mailings

Send gifts

Answer phone calls

 

CUSTOMER & CLIENT SUPPORT

LISTING SUPPORT:

Arrange time for sign and information drop off & pick up

Prepare Home Highlights Guide

Process listings

Verify property information

TRANSACTION COORDINATION

Create transaction sheet and send to all parties

Send over all does to clients attorney

Input all docs into Eedge loop

Set up/get home inspection date and notify HTA agent

Ask for Purchase and Sale document, arrange execution and upload to Eedge

Sent client closing letter and feedback form

Follow up on commitment letter

Finalize Green Sheet

Bill Client Attorney and/or bank attorney

Purchase closing gift and mail to client after closing

Get HUD and upload to Eedge

Set up final walk through and notify agent

Update listing in MLS and close out the file

Send sold/bought letter to client

Send ask for referral letterto client

REAL ESTATE BUSINESS SUPPORT

SELLER SUPPORT:

Update Listing Presentation

Prepare listing packets

Create feature sheets

Set up listing on MLS and link Zillow and Trulia

Create marketing on Eedge and EAgency sites

Send thank you note for presentation and set up a reminder to contact in a week

Contact clients weekly and accommodate their requests

Check Showing pass feedback and call agents to request feedback

Set up client stats on Trulia and Zillow and any additional sites

BUYER SUPPORT: Follow up with co-op showings by sending buyer agents feedback

VARIOUS PROJECT ASSISTANCE

Bill vendors

Copy/fax/file and other administrative duties

Respond to appropriate emails

Update and create Websites